BGIS has launched an exciting new product known as Assess-Engineer-Install (AEI). Through AEI, BGIS creates customized installation projects to replace, improve and/or upgrade equipment in clients’ facilities. The idea for the AEI program was led by Grant Sheahan, Vice President, Facility Services, with input and support from Tony Alloway, Director National Operations, Greg Woodhouse, Engineering Manager, and Nuno Duarte, VP Professional Services.
“One of the things that became very apparent to me, after speaking to our clients, was the inefficiencies and costs involved in the traditional bid-spec approach, especially when it came to their mechanical or electrical equipment replacement programs. We knew BGIS could offer a better solution, particularly since we have all of the necessary expertise in house,” says Grant Sheahan, Vice President, Facility Services.
A typical bid-spec approach to equipment replacements or installations goes as follows: Bid-Spec projects require that a customer provide specifications (or ‘spec’) that have a clear, concise and complete description of the project that they want completed. The specifications can include both required physical characteristics and performance requirements. Since clients do not have the expertise in-house, they usually hire third-party consulting engineers to develop a spec for the project or program. Once written, this spec is then put out to the market, technical services providers will bid to complete the work and the company who submits the lowest minimally compliant bid wins.
The successful proponent then takes the consulting engineers specification and installs the equipment. More often than not, the spec is very basic and consideration for right-sizing of equipment or energy efficient options has not been factored in. As well, the client must pay considerable consulting engineering fees for the development of the spec and management of the bid process – and then, must deal with a completely different company on the actual installation, who may or may not be aligned with the engineer’s or clients intentions or the overall operation and maintenance of the building in question. Finally, proper commissioning of the equipment prior to a contractor leaving a site is typically not performed leading to bigger operational problems down the road.
By working with BGIS’ AEI approach, the customer is able to deal with one responsible entity from project start to finish. BGIS’ Technical Services team obtains equipment information, while BGIS’ Professional Services engineering team provides engineering expertise to our Technicians who replace and install the equipment.
Collaboration is the key to developing and providing a custom specification for the client, which includes:
It’s important to note that the very same qualified technicians, who service the client’s facilities on a daily or weekly basis, are mandated to complete the installation work. Once the work has been completed, all equipment is fully commissioned.
“Our technicians are in those buildings all the time. We understand the unique characteristics of each site, we know how the facility operates and we know where everything is located. The installation work we do goes much more smoothly and with less disruption compared to having a technical services company do the work who isn’t familiar with the building nor understands the operational requirements of the client,” says Tony Alloway, National Director, Operations.
Some installation projects that BGIS has worked on for existing clients include LED lighting replacement programs, rooftop unit (RTU) right-sizing/replacement programs and Smart Retail Controls (SRC).
“Together, the BGIS Team strategizes to develop the best solutions to meet our customer’s expectations with an end goal of providing expert recommendation on their equipment and building needs. We take energy conservation and efficiency very seriously and always ensure to specify an energy-efficient piece of equipment where it makes sense. Our goal is to put in the right piece of equipment – one that uses less energy and reduces consumption. To top it all off, we apply for all available energy incentives and rebates and manage the municipal permitting process from start to finish,” says Nuno Duarte, Vice President Professional Services.
BGIS’ approach eliminates a sizable portion of the bid-spec costs normally associated with this type of work, while retaining the highest value deliverables that a third party engineer would have provided. Study analysis shows a 49 percent cycle time reduction from 10.7 weeks using traditional bid-spec to 5.4 weeks using BGIS’ AEI approach.
With anywhere between 15 to 20 percent of the overall project cost being spent on consultant fees, BGIS’ AEI offering creates real cost savings and value for their customers. BGIS is also able to offer extended warranties as a result of the established relationships with preferred vendors. This guarantees reductions in portfolio maintenance and repair costs as a result of having the accountability for the install and commissioning.
Another way cost savings are achieved is through equipment purchasing. With roughly 42 percent of a bid’s cost spent on equipment, it’s important to get the best industry rates. BGIS’ strategic partnerships with best-in-class equipment suppliers ensure that we’re not only getting the best price for new equipment, but also aftermarket parts used in repairs. BGIS directly passes those savings on to their customers. Additionally, BGIS’ prices are transparent and do not fluctuate during emergencies.
Selecting one service provider like BGIS results in a shorter, higher-quality project delivery cycle. BGIS technicians are able to get equipment information to the engineering team quickly and because they are familiar with the buildings, it becomes a more efficient process from start to finish.